Senior Payroll Administrator

Oversee third-party vendors to ensure timely and accurate payroll processing and payroll tax filing and reporting. Responsible for administration of all payroll functions, including oversight of end-to-end of payroll processing and all associated financial accounting of compensation and benefits, including month-end close. Work with leadership and budget team to build compensation and benefit budgets, develop monthly forecasting of expenses, and provide analysis and support for month-end close.

ESSENTIAL JOB FUNCTIONS:

• Monitor and manage outsourced payroll and payroll tax vendor performance and service-level agreements. Identify process improvement opportunities and make recommendations to management.
• Oversee tax filing quarterly and year-end payroll taxes for multiple legal entities, including audit requirements.
• Conduct analysis of all compensation and benefit expenses vs budget, including variance to prior month forecasts, overtime, vacancy, and other ad hoc analysis for management.
• Coordinate with Legal, Corporate Tax and Human Resources to operationalize programs to ensure compliance with regional and local payroll and tax policies, programs, and regulatory requirements in the daily operations of the organization.
• Responsible for managing the accounting, forecasting, and budgeting for all compensation and benefits, including payroll, health insurance, and incentive compensation. This includes preparation of journal entries and payroll ledger account reconciliations.
• Prepare financial projections using system and mathematical modeling, as well as sound judgment. Work with subject matter experts throughout the organization to understand and ensure compatibility of historical results and expectations for the future.
• Accountable for enterprise-level FTE reporting and tracking, including ad hoc analyses and scenario planning, as well as, but not limited to, FTE budget to actual, vacancy reporting, and analysis of open requisitions vs budgeted vacancies.
• Perform other duties as assigned.

QUALIFICATIONS:

• A combination of education and related work experience.
• Five or more years of experience in a payroll function.
• Experience leading a multi-state, 500+-FTE payroll.
• Experience in payroll accounting, forecasting, and budgeting.

Preferred Education, Additional Qualifications, and Experience:

• Certified Payroll Professional certificate.
• Experience with Ceridian Dayforce.
• Vendor management experience.
• Leadership experience.
• Accounts payable or expense reimbursement program experience.
• Intermediate Excel skills.

• Working knowledge of accrual accounting and general ledger reconciliation.
• Deep technical knowledge and experience in all aspects of payroll regulations and payroll tax compliance in the United States.
• Background in financial reporting, forecasting, budgeting, and accounting of compensation and benefits.
• Demonstrated ability to effectively manage a heavy workload with changing priorities. Strong self-initiative and attention to detail to end-to-end processes.
• Demonstrated ability to establish effective business partnerships with line management at both senior and operational levels by understanding their needs and conceiving/implementing value-added solutions.
• Strong presentation skills scalable to various levels of audience.
• Hands-on and team player with a strong customer focus.
• Strong project management and business documentation skills. Demonstrated ability to define, implement, and continuously refine sustainable business processes designed to meet business needs.
• Working knowledge of HRIS systems, including benefit, earning, and withholding set-up.
• Demonstrated ability to continuously identify and implement new ways of solving problems.